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When a TDL staff member and/or liaison is planning to use the training DSpace for a workshop or training of more than a couple users, TDL recommends the following procedure:

(at least) ONE WEEK BEFORE THE WORKSHOP

1. Liaison/staff member creates a Helpdesk ticket at support@tdl.org at least ONE week in advance of the workshop with the following information:

   1. Date and Time of the event

   2. Estimated number of attendees

   3. Estimated number of files uploaded and largest file size. TDL requests keeping any sample well under 150MB.

2. TDL staff will update integral staff via the Helpdesk ticket and an internal TDL calendar invitation for the date and time of the event so they may be on alert during the training to avoid any issues which may interrupt a successful workshop.

3. TDL staff will create a web conference meeting link and send it with a calendar invitation to the trainer and trainees.

   1. If using Bluejeans, be sure to use the generic “info@tdl.org” account.

Sample language for the invitation:

Invite: Trainer, trainees (or at least liaison or point of contact), and other facilitator(s) from the DSpace Training and Education Group

Subject: DSpace training with TWU

Location: Please see details inside

Your DSpace training will be facilitated by Joseph Pruett, Digital Repository Librarian at Angelo State University and vice-chair of TDL's DSpace Training and Education Group.  

We will provide materials and instructions to get you set up ahead of the training. The training will be recorded and shared with you.

DETAILS

Meeting URL https://bluejeans.com/142224334
Tuesday, February 4, 2020
10am - 1pm
Facilitated by Joseph Pruett, ASU, and assisted by Jingshan Xiao, University of Houston – Clear Lake, and Lea DeForest, TDL.

PREPARATION

We will use BlueJeans. You can use the browser or download the app. Type in the meeting number (142224334) and your name to join the meeting.

We will use the DSpace training instance at TDL (https://training-ir.tdl.org/). To get the most out of the training, each student should select a username to get an account with the test instance.

The usernames are tdl.studentx@gmail.com (where “x” is a number between 1 and 20) and “tdlstudent” is the password for all. Sign up for user names on our sign-up sheet.

Please prepare a few files of any type, under 150 MB, to upload as part of your training. For copyright, assume the world can see whatever you post.

All of your training materials and recordings will be saved in Box here: https://utexas.box.com/v/tdl-twu-trainings. Feel free to share with anyone on your team, but we ask that you do not make the folder contents publicly accessible.

Please don't hesitate to reach out to me and Joseph if any questions arise along the way. And please forward to anyone on your team who may be interested in attending.

Joseph's email: joseph.pruett@angelo.edu
Lea's email: deforestlea@austin.utexas.edu 

See you soon!

Lea

Lea DeForest, MSIS
Communications Manager
Preferred pronouns she/her/hers
Texas Digital Library
deforestlea@austin.utexas.edu
512-495-4639

TWO DAYS BEFORE THE WORKSHOP

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