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Overview: Every Trusted Digital Repository (TDR) needs to have a high-level digital preservation policy framework that explicitly states the scope, purpose, objectives, operating principles, and context of your organization's digital preservation approach. A policy framework is a your high-level governance document that includes digital preservation policy document. Your completed DP Policy Framework will have links to lower-level policies and procedures, procedures, and other required digital preservation documentation, as well as to organizational or external documents that impact the content of your framework, e.g. mission statements, regulations, and requirements. It provides the basis for developing and maintaining comprehensive digital preservation documentation that enables you to help demonstrate good practice.
The DPM Workshop team developed this model document to to help you develop your high-level DP policy framework. The model document identifies and describes the sections of the document to be developed and provides examples of what to include in the section.
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Administrative Responsibility: Purpose, Mandate, Objectives
Organizational Viability: Scope, Operating Principles, Roles and Responsibilities, Selection, Access and Use, Challenges and Risks
Financial Sustainability: Institutional Commitment, Cooperation and Collaboration
Technological and Procedural Suitability
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Procedural Accountability: Audit and Transparency, Framework Administration
Definitions
References
Different parts of your organization will have information that you will need to develop your DP policy framework.
Suggestions for developing your policy framework:
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Once you have your DP Policy Framework, you will want to review and revise it on a two-year cycle - another opportunity to raise awareness and to keep this core component of your DP documentation updated with your current status!
Note: The DP Principles you adopted may populate or inform the Operating Principles section of your DP Policy. At minimum, referring to your current DP Principles improves your DP documentation (see DP Principles).
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DPM Workshop Management Tools: DP Policy Framework
https://texasdigitallibrary.atlassian.net/wiki/spaces/DPS/pages/3449323530/TDL+DP+Decision+Tree+FAQ#WhatFAQ#How-areworking-thedefinitions-benefitshelp-ofwith-developing-a-DP-Policy-Frameworkpreservation-planning?
This is a joint initiative between TDL Digital Preservation Services and the Digital Preservation Management (DPM) Workshop and Global Archivist LLC. Dr. Nance McGovern 2024.
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