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WHEN | A TDL member(s) may propose a group at any time. [LINK TO PROCESS]
WHO | Anyone can be a member of a TDL interest group, whether they are working for a member institution or not. Only TDL members can lead groups.
WHERE | Since TDL members are distributed across a broad region, we use web conferencing to meet.
WHEN YOU’RE READY | Please read through the sections below then fill reach out the Form to TDL when you are ready to get started.
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Groups must be TDL member-led. In some cases, the group Groups may include non-members.
TDL asks that for-profit vendor organizations be excluded from groups.
Typically, member groups meet monthly at a frequency and duration that they agree upon via web conference for approximately one hour. An agenda is typically sent out to participants at least one week in advance by the chair or group leader.
Agenda items are determined by the group chair, vice-chair, group members, and TDL staff. Agendas can be flexible and in response to / anticipation of group needs.
Agendas can take the form of “lessons” / training, group projects, etc.
TDL highly recommends developing a group charter that includes a statement of purpose, governance, goals for the upcoming year, date of adoption, and schedule of review.
Typically the charter and goals are developed in collaboration with TDL staff and/or leadership, and are ratified by the group in the first or second meeting.
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TDL staff member will act as a liaison / point of contact for your group.
This staff member will report out to TDL staff and leadership about your group’s activities and field requests between your group and our staff.
At least one TDL staff member will attend and represent TDL at group meetings.
Schedule the web conference link for meetings using BluejeansTDL’s preferred virtual platform.
Develop a graphic for the group if needed.
Set up a landing page on tdl.org and add to our Member Groups page.
Set up a space in Confluence if needed, and grant group members edit/publish access.
Set up a shared folder in TDL’s Google Drive to facilitate collaboration (documents, forms/surveys, spreadsheets, etc.).
Create and manage the a listserv for the group.
Create an event(s) on our events calendar as needed.
Communicate with group (reminders, follow up links, etc.) as needed.
Promote group in marketing emails, social media, and via our monthly forum.
Publish your slides and other materials in our DSpace repository.
Optional:
ATDL staff member can assistAssist with developing agendas until the group is well-established.
Set up a registration form for the group.
Collaborator(s) will:
Coordinate with TDL staff liaison and/or group members to develop meeting topics, curate presenters, set objectives, and schedule meetings.
Develop or obtain promotional language and images for the group.
Share contact information of group members with TDL.
Optional: Develop / coordinate working groups if needed.
Encouraged:
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Collaboration:
Emails and calendar invitations
Meeting(s): web or phone conferences as needed
Shared documents in Google Drive
Wiki: Confluence
Logistics:
Bluejeans (link to join by web or dial in for audio-only)
Promotional channels:
TDL website (will create landing page for group and add to our Member Groups page)
TDL member forums
TDL email (listservs, Mail Chimp)
TDL social media
Optional: Partner / collaborator / member promotional channels
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Example members + community hybrid group TDL Imaging Group
TDR SC charter: https://texasdigitallibrary.atlassian.net/l/cp/C2EDSw0Y
TDL OJS User Group charter: https://texasdigitallibrary.atlassian.net/l/cp/DAfJTcpX
TDL DSpace User Group charter: https://texasdigitallibrary.atlassian.net/l/cp/ECaP85Ji
Email info@tdl.org when you are ready to get started.
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