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Starting a Submission and Logging In
Generally, students begin their submission on the Vireo welcome screen (shown below). The Vireo welcome screen will be found at the following URL: https://[name of your institution]-etd.tdl.org/. For example, https://utexas-etd.tdl.org/. To begin, click START YOUR SUBMISSION.
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Students using a TDL-hosted Vireo installation will be taken to the login screen for their institution. (See article on Shibboleth authentication for more information about configuring Vireo with Shibboleth.)
Step 1: Verify Your Information
Once logged in, students will start the 5-step submission process, beginning with Step 1: Verify Your Information.
Some fields on this screen will be auto-populated with information stored with the student’s login information, as seen in the image below. These auto-populated fields are not editable by the student; however, Vireo Reviewers and Managers are able to edit these fields once the submission is in the system.
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Fields marked with an asterisk are required. If a student fails to fill out a required field, he/she will get an error message when trying to move to the next step.
Help info
Instructions for filling out the forms throughout the submission process are found in the yellow “sticky notes” in the right margin of each screen. (These sticky notes are editable in the Administrative interface for Vireo.)
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Once a student clicks SAVE AND CONTINUE, he or she can close the submission and come back to it later, with any entered information having been saved. If a student leaves this page before clicking SAVE AND CONTINUE, his or her work will be lost.
Step 2: License Agreement
Step 2 of the submission process asks students to agree to a license agreement that allows the university to publish their theses and dissertations.
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Note: If a student fails click the license checkbox, he/she will get an error message when trying to move to the next step.
Step 3: Document Information
In Step 3, students will be asked for information about their thesis or dissertation, including a title, abstract, keywords, and committee member names.
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To expand the Abstract field, click on the triangular cluster of dots in the bottom right corner of the field and drag it to increase the size of the box.
Committee Members
Depending on how the Committee Members fields are set up in the Configurable Settings, students may select the role of each committee member from the Roles dropdown menu. These roles are customizable in the Configurable Settings.
Students have a default of four slots for committee members but may add more by clicking ADD ADDITIONAL MEMBERS.
Previously Published Material
If the student has previously published material, they must indicate this by clicking on the box next to PREVIOUSLY PUBLISHED MATERIAL. They then must identify the published material in the box that appears.
Embargo Options
Depending on how Configurable Settings are set up, students will have the option to select a temporary or permanent embargo on the publication of their theses and dissertations.
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To proceed to Step 4, students will click SAVE AND CONTINUE.
Step 4: Upload Your Files
In this step, students upload their theses and dissertations. Depending on how the Vireo Submission Settings are configured, students may also be asked to upload:
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Requiring students to submit the above file types is optional, and can be configured in the Submission Settings.
Upload the Primary Document
To upload the primary manuscript, click BROWSE and navigate to the document.
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Vireo will assign a new file name to the document as shown below. Students have the option at this point of replacing the document with a new file by clicking REPLACE MANUSCRIPT and uploading a different file.
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Upload Additional Files
To upload additional files, select the type of document from the “Additional Documents” dropdown menu.
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Click SAVE AND CONTINUE to move on to Step 5.
Step 5: Confirm & Submit
In the final step of the submission process, students are asked to review the information and files provided in the previous steps.
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