Feature

DSpace 6.3-snapshot (currently hosted version)

DSpace 7.x

Administrative Menu

• Administrative menu located on the right sidebar after login.

• Administrative menu located on the left sidebar after login.

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• The menu can be expanded by clicking the double arrow (>>) at the bottom and can be “pinned” to remain expanded.

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Single Item Submission

• Submit a New Item or Start a New Submission is located in each collection or through the Submissions page in the right sidebar.

• Options for Save & Exit or Next > functionality in bottom navigation.

• Browse functionality to upload a new file.

• Submissions are viewed in Submissions page in right sidebar.

• Submit a New Item is in the left sidebar, under “+ New” and selecting “Item” and choosing the Collection.

• Options for Delete, Save, Save for Later, or Deposit are in the bottom navigation bar.

• Drag and drop to select file.

• Submissions can be viewed under “My DSpace” in the top right profile icon menu.

Batch metadata editing

• Export metadata is under Context in the right sidebar.

• Automatically exports metadata for the Community or Collection you are in.

• Automatic download.

• Import metadata option under Content Administration.

• You will see a preview of your changes that you have to approve before final changes are made.

• Export and Import menus in the left sidebar, and then select Metadata.

• Select Community or Collection

• After exporting or importing you are redirected to the Process page.

• You must click on the file to download (.csv). Make edits to the .csv and upload back to repository.

• NOTE: Must uncheck Validate Only box.

• Refresh Process page to check that it is completed.

• No preview of changes.

• After the process is completed you can view changes.

Batch ingest

• Batch Import (zip) from the right sidebar. 

• Terms used are the same as in DSpace 6.

• Batch Import (zip) in the left sidebar.

• NOTE: Must uncheck Validate Only box.

• You can search by the Collection name.

• Refresh Process page to check that it is completed.

• No preview of changes.

• After the process is complete you can view changes.

Homepage

• All Communities are listed on the homepage regardless of number.

• Navigation links are in the right sidebar.

• The number of communities listed on the homepage is configurable. The default number of Communities listed on TDL-hosted repository homepage is 20.

• If the repository has more than 20 communities, a user must scroll through the rest of the Community list. For example, se screenshot below:

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• Navigation links are in the header rather than the sidebar.

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• On first visit to the site, a pop-up window asks user to agree to use of personal information.

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Footer

• Most TDL-hosted repositories have both a “Contact Us” and “Send Feedback” links in the footer.

• On many repositories at least one of these is going to support@tdl.org.

• D7 has a single “Send Feedback” link in the footer. When TDL upgrades to D7, this link will go to a contact email provided by the member institution.

• The footer also includes links to Cookie Settings.

Editing items

• Select from a drop-down to add a new metadata field.

• Button for “Add” to add a new field

• Manually start typing the metadata field for suggestions in a drop-down.

• Right sidebar button to “Edit” existing field.

• Must click “Edit/Add” button again to save changes/edits in metadata

• Bitstreams: Can upload; Vocabulary is changed (e.g., Content = Original)

• Select format (or use suggested, IIIF options for images)

• To delete a bitstream, must click “Delete” (trash icon) and “Save”

Metadata and format registries

• When editing an item in the registry, a new page pops up to make changes and updates.

• More of them (IIIF, OpenAire)

• When editing an item in the metadata registry, the options at the top of the page change. Select which, make changes, and save.

• Editing format registry items works similar to 6.

Curation Tasks

• Used to be completed in the command line

• Curation Task in admin sidebar allows for RTS and limited 

• Processes - can run Curation Tasks and more scripts 

• No RTS curation tasks at this time

• Curation Task are in the admin sidebar

Administrative search / Access to Withdrawn or Private Items

In DSpace 6, a Repository Administrator can search for items in several different places in the admin menu under Content Administration:

• Items (search by an item ID or handle)

• Withdrawn items (a list of withdrawn items)

• Private items (a list of private items)

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DSpace 7 combines administrative Item Search with access to withdrawn and private items in a single user interface called “Admin Search.”

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Repository Administrators can use this interface to search across the repository, or within specific Collections, and perform actions on them (including withdrawing, deleting, or making private).

The interface includes filters that allow you to drill down into search results by access status (e.g. Withdrawn, Private), author, subject, date, and whether the item has files.

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Resource: DSpace 7 Administrative Search Lightning Tutorial by Atmire

Statistics

• View Statistics located in the right sidebar.

• Once logged in, there are options to View Usage Statistics, View Search Statistics, or View Workflow Statistics

• View Statistics located in the top navigation

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• View Total Visits per Community, or go to the Community, Collection, or Item  itself and select Statistics in the top navigation to see Total Visits, Total visits per month, Top country views, or Top city views.

• Search Statistics and Workflow Statistics are no longer included in DSpace 7.

Creation of Communities and Collections

• Control panel on the right sidebar.

• Template immediately comes up.  For a new community.  To set up for a sub-community you must navigate TO the master community, etc.

• You must upload the logo into place

• You can also assign roles and Curate BEFORE clicking ‘update’

• Control panel on the left sidebar, click “+ New” and select Community or Collection.

• There is an extra step to determine if this is a community or a sub-community for a different top level community.  This does save a step.

• Difference is that you can drop the community logo or .jpeg into place

• Metadata fields are the same as DSPACE 6.  HOWEVER, you can not assign Roles or Curate until After you Click Save

• You must first create the community and then click the ‘edit’ icon in order to Assign Roles or Curate

Creating a collection

• Difference – it has Provenance field

• Up pops Assign Roles, Contents Source and Curate

• No Provenance field,  but you do have an ‘Entity Type’ that has a drop down box. Choose from: Publication, Person, Project, OrgUnit, Journal, Journal Volume and Journal Issue

  • NOTE: once an Entity Type is chosen for a collection, it cannot be edited. Collection entity types determine Item entity types within that collection.

• Like Communities, you must first CREATE the collection before you can: Edit Metadata, Assign Roles, Content Source, Curate Authorizations, Item Mapper. Authorizations and Item Mapper are new.

Facets

• Users can drill down into contents via Facets (e.g. Subject, Author, etc) appearing on the right side sidebar. 

• These facets appear on the repository homepage, Community homepages, Collection homepages, and Search Results pages.

• Facets do not appear on Community and Collection homepages or the repository homepage. They only appear on a Search Results page. (This is logged as a bug and will likely change in a future release.)

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Simple Item View

File descriptions (if included in metadata) appear in the simple item view in place of file names.

As of DSpace 7.6, file descriptions do not appear in the simple item view, only file names. This may change in a future DSpace 7 release.