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Time | Objective | Lead | Details and Resource Links |
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8AM - 845 | Breakfast and Nesting | ||
8:45 - 9:15 | Welcome and Introductions | Courtney Mumma (TDL), Kristi Park (TDL) and Sibyl Schaefer (UCSD) | The project leads will review the agenda and go over logistics. Then, we will ask for introductions: Provide your name, institution, and interest in this project. |
9:15 - 10:00 | Presentation: Overview of the Investigation Q&A (15 min) | Courtney and Hesam Andalib (GRA, UT Austin) Moderator - Kristi Park | Link to slides and shared notes document (PDF of shared notes) PI Courtney Mumma and GRA Hesam Andalib will summarize the problem we are trying to address with this planning grant, describe the project partners and their roles, outline our methodology, and discuss potential outcomes. Meeting participants will have opportunity for Q&A with the project leads. |
10-10:30 | Small Groups: Use Cases for Private and Sensitive Data Preservation | Moderator - Courtney Mumma | Link to Confluence use cases gathered so far Small groups will discuss use cases in which various types of private and sensitive content should be preserved in a distributed network as well as any perceived barriers to doing so. Each group should pick one or more use cases to determine the most likely challenges an institution might have when trying to preserve that set of content. Participants will be in groups, with remote attendees forming one group. Materials provided: pens, sticky notes, white boards and markers. |
10:30-10:45 | Health Break and Group Photo | ||
10:45 - 11:15 | Use Case Report Out and Group Discussion | Moderator - Sibyl Schaefer Whiteboarder - Kristi | Each small group will summarize their discussions to the whole group. Then, together, we'll use the materials provided and white boards to classify and prioritize them. |
11:15- 12PM | Presentation: Current state of agreements in DDP networks and private and sensitive data storage services | Courtney and Hesam | Link to slides and DDP service agreements on Confluence This presentation will include a review of where and what kind of agreements are in place for existing DDP networks (Chronopolis, TDL Digital Preservation Services, APTrust, DuraCloud). Such connections include agreements between infrastructure nodes as well as service contracts and agreements that enable DDP networks to function. Additionally, we'll review the agreements, policies and procedures that allow TACC and SDSC to accept private and sensitive data. We'll conclude this discussion by asking the group about what is missing in this investigation and what roadblocks related to contracting for services have you experienced at your institution? |
12 - 1 | Lunch (provided) | ||
1 - 3:15 | Facilitated Discussion: Identify Elements of a DDP network for Private and Sensitive Data (health breaks as needed) | Kristi, Sibyl, Courtney | We will outline components of a service model, including a service proposition; key actors in design and governance; user interaction; technology and human resources needed for service delivery; associated costs; and metrics for evaluating performance. Breakouts discussing and providing collective feedback about:
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3:15 - 3:45 | Closing | Courtney Mumma | Summarize the day and outline objectives for the remainder of the grant term. |
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