The Texas Data Repository (TDR) Steering Committee is the mechanism for local Data
Repository Liaisons at TDR member institutions to provide Texas Digital Library (TDL) feedback and make decisions about TDR services. The purpose of the Committee is to provide strategic planning support and policy oversight to ensure focus and direction of programs and services.
Membership consists of one Data Repository Liaison from each TDR member institution as well as the Texas Digital Library’s TDR Services Manager. Data Repository Liaisons are assigned at the time that the MOU for TDR Dataverse is completed and updated or reconfirmed annually or as needed by the institutional member.
If a Data Repository Liaison is not able to attend a meeting, they can send a representative to act and vote on their behalf.
This is a standing committee which will meet at a frequency set by the committee itself.
Acting with the TDL Director and TDR Services Manager, the Steering Committee is charged to:
The TDR Steering Committee will make recommendations to TDL via the TDR Services Manager. All recommendations which fundamentally change the service, website, or business model or commit TDL to strategic collaborations or resource expenses require approval by the TDL Director prior to implementation or advancement.
Examples of actions that the committee can take without formal approval from the Director:
The TDR Steering Committee Chair will be selected from the Data Repository Liaisons on the Committee and will serve for a one year term. There will also be a Vice-Chair/Chair-Elect. The Vice-Chair will serve for one year and then move into the Chair position for one year.
The Vice-Chair will be selected at the annual meeting of the TDR steering committee, to be held during or around the time of the Texas Conference on Digital Libraries (TCDL). New officers will take office at the end of that meeting.
An institution’s liaison may only serve as Chair once every 5 years.
The TDR Services Manager will administer meeting logistics but will not participate in committee votes.
When votes are called by the Chair, a quorum must be present virtually or in-person and is established if two-thirds of voting committee members are present. Motions pass by a majority of votes of those present.
Between meetings, the Chair may also call a vote virtually. All votes must be received by a specified date. Votes must be received by a two-thirds majority of the committee to establish quorum. Motions pass by a majority of votes received.
In July 2019. this charter was updated by the TDL Deputy Director and the Texas Data Repository Steering Committee. Each institutional liaison receives a copy to acknowledge and sign.