DATE: Friday, December 6, 2019
TIME: 9am to 4pm CST (be sure to set your clocks to Central Time)
LOCATION: UT Austin, Perry Castañeda Library (PCL), Room 1.124
ADDRESS: 101 East 21st Street, Austin, Texas, 78712
UT Austin Campus Map
Google Map https://goo.gl/maps/rTxHAT5KTppSYjxY8
Optional: In-person attendees are invited to join TDL for dinner (pay your own way) on Thursday, Dec 6. RSVP requested.
Details:
Date: Thursday, December 5, 2019
Time: Meet at 6:30pm
Location: Clay Pit, 1601 Guadalupe St, Austin, TX 78701
Payment: Dutch treat / pay your own
RSVP: Please respond by Friday, Nov 22, 2019.
For remote attendees:
Join Zoom Meeting https://ucsd.zoom.us/j/333997725
Meeting ID: 333 997 725
Refreshments provided: Gluten free and vegetarian options available.
| Time | Objective | Lead | Details and Resource Links |
|---|---|---|---|
| 8AM - 845 | Breakfast and Nesting | ||
| 8:45 - 9:15 | Welcome and Introductions | Courtney Mumma (TDL), Kristi Park (TDL) and Sibyl Schaefer (UCSD) | The project leads will review the agenda and go over logistics. Then, we will ask for introductions: Provide your name, institution, and interest in this project. |
| 9:15 - 10:00 | Presentation: Overview of the Investigation Q&A (15 min) | Courtney and Hesam Andalib (GRA, UT Austin) Moderator - Kristi Park | Link to slides and shared notes document (PDF of shared notes) PI Courtney Mumma and GRA Hesam Andalib will summarize the problem we are trying to address with this planning grant, describe the project partners and their roles, outline our methodology, and discuss potential outcomes. Meeting participants will have opportunity for Q&A with the project leads. |
| 10-10:30 | Small Groups: Use Cases for Private and Sensitive Data Preservation | Moderator - Courtney Mumma | Link to Confluence use cases gathered so far Small groups will discuss use cases in which various types of private and sensitive content should be preserved in a distributed network as well as any perceived barriers to doing so. Each group should pick one or more use cases to determine the most likely challenges an institution might have when trying to preserve that set of content. Participants will be in groups, with remote attendees forming one group. Materials provided: pens, sticky notes, white boards and markers. |
| 10:30-10:45 | Health Break and Group Photo | ||
| 10:45 - 11:15 | Use Case Report Out and Group Discussion | Moderator - Sibyl Schaefer Whiteboarder - Kristi | Each small group will summarize their discussions to the whole group. Then, together, we'll use the materials provided and white boards to classify and prioritize them. |
| 11:15- 12PM | Presentation: Current state of agreements in DDP networks and private and sensitive data storage services | Courtney and Hesam | Link to slides and DDP service agreements on Confluence This presentation will include a review of where and what kind of agreements are in place for existing DDP networks (Chronopolis, TDL Digital Preservation Services, APTrust, DuraCloud). Such connections include agreements between infrastructure nodes as well as service contracts and agreements that enable DDP networks to function. Additionally, we'll review the agreements, policies and procedures that allow TACC and SDSC to accept private and sensitive data. We'll conclude this discussion by asking the group about what is missing in this investigation and what roadblocks related to contracting for services have you experienced at your institution? |
| 12 - 1 | Lunch (provided) | ||
| 1 - 3:15 | Facilitated Discussion: Identify Elements of a DDP network for Private and Sensitive Data (health breaks as needed) | Kristi, Sibyl, Courtney | We will outline components of a service model, including a service proposition; key actors in design and governance; user interaction; technology and human resources needed for service delivery; associated costs; and metrics for evaluating performance. Breakouts discussing and providing collective feedback about:
|
| 3:15 - 3:45 | Closing | Courtney Mumma | Summarize the day and outline objectives for the remainder of the grant term. |
Nearby lodging options
Transportation options
We will meet for dinner the evening before at Clay Pit at 7pm (optional).
Area dining options for dining on your own within very close walking distance of the Hampton Inn or AT&T Conference Center:
Arturo’s Underground Cafe
314 W 17th Street, Austin, Texas
Excellent coffee / espresso and breakfast tacos
Lavaca Teppan
1712 Lavaca Street, Austin, Texas
Light Japanese fare for lunch, happy hour, or dinner
Sushi Junai
1612 Lavaca Street, Austin, Texas
All-you-can-eat sushi lunch special
Clay Pit
1601 Guadalupe Street, Austin, Texas
Contemporary Indian cuisine
From the project proposal narrative, page 6:
Project leads, GRA, and invited participants:
Resources
The IMLS Planning Grant allows for reimbursement of travel expenses* for one attendee from each of the following institutions. However, all partner institutions are welcome to register more attendees with the understanding that the grant will not fund that travel.
* Note: UC-San Diego Libraries is a subawardee on the project. The grant will fund travel for three attendees from UCSD.
PROCEDURES FOR REIMBURSEMENT OF TRAVEL EXPENSES
Texas Digital Library is housed at The University of Texas at Austin, and UT is our fiscal agent. All payments and reimbursements will be processed via UT Austin. Lea will email each of you individually to walk you through this process.
Before your trip:
After your trip: