TDL Member Group Leadership Onboarding
On this page:
This page provides information and resources for TDL member group leaders (chairs and vice chairs).
Questions? Contact info@tdl.org.
Support for Leaders
TDL offers support for member group leaders throughout the year.
Orientations
Leadership orientations are offered twice a year:
Fall
Spring
Office Hours
TDL staff host quarterly office hours for group leaders.
Resources
Getting Started
Charter
Review existing charters in the TDL Charters Collection.
If you are creating a new group or updating your group's goals, use the appropriate template:
Once your charter is finalized, submit it to the TDL Digital Repository using the TDL Repository Request Form.
Wiki Access
Submit a TDL Helpdesk Ticket to request a guest account.
A guest account is required to edit the TDL Wiki.
Note: Listserv email addresses are no longer used for wiki logins.
Google Drive Access
Confirm that you have Edit access to your group's shared TDL Google Drive folder.
Meetings
Schedule Meetings
Use the TDL Virtual Event Request Form to:
Schedule a recurring meeting
Change an existing meeting schedule
TDL staff will:
Create the Zoom meeting
Send a calendar invitation
Add meetings to the TDL Events Calendar
Promote Meetings
Submitting the TDL Virtual Event Request Form also notifies TDL staff so meeting information can be shared through:
TDL Announcements Listserv
TDL Update Newsletter
TDL Forum
TDL social media channels
Listserv Management
Listserv Setup
TDL uses UT Lists (Sympa) for member group listservs.
TDL staff create and manage all group listservs. Group leaders may choose to serve as a list Owner or Moderator, but this is optional.
Anyone subscribed to the listserv can send messages. Depending on the group's settings, messages may be distributed automatically or require approval before being sent to the list.
Annual Reports and Leadership Changes
Annual Reports
Submit your annual report within one week of the end of your group's governance year cycle.
Add Annual Reports to the TDL Digital Repository
Submit final annual reports using the TDL Repository Request Form.
Shared Files
Transfer ownership of group Google Drive folders and files to texasdigitallibrary@gmail.com.
Leadership Changes
Notify TDL staff when new leaders are elected or appointed so we can update access and records as needed.
Governance Year Cycles
June 1 - May 31 (or after TCDL if the conference is held after June 1)
September 1 - August 31
January 1 - December 31
No Governance Year End*
* Groups without a governance year end date still submit an annual report during an assigned reporting cycle.
Revised Aug 10, 2026by Ke’ara Hunt