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Virtual Wrap Meeting: IMLS Planning for DDP Storage of Private and Sensitive Data, August 21

Virtual Wrap Meeting: IMLS Planning for DDP Storage of Private and Sensitive Data, August 21

Nov 28, 2021
[ 1 LOGISTICS ] [ 2 AGENDA ] [ 3 PARTNERS & ATTENDEES ] [ 4 PURPOSE ] [ 5 MEETING NOTES ]

Texas Digital Library and UC-San Diego are pleased to invite partners and colleagues to the final meeting to discuss findings of our year-long IMLS planning grant* project, Preserving Sensitive Data in Distributed Digital Storage Networks. 

LOGISTICS

DATE:  Friday, August 21, 2020
TIME:  11am to 2pm CST (break included)
LOCATION: 

Join by phone (audio only):

  • Dial 669-900-6833

  • Meeting ID: 987 2607 0768

Background and prior meeting materials: Please feel free to share these materials with anyone who might be interested. 

Slides and recording

AGENDA

Time

Objective

Lead

Details and Resource Links

Time

Objective

Lead

Details and Resource Links

11 - 11:30

Welcome and Introductions 

Courtney Mumma (TDL), Kristi Park (TDL) and Sibyl Schaefer (UCSD)

The project leads will review the agenda and go over logistics.

Very brief introductions (alphabetical by last name; use list of attendees on this page):

  • Provide your name, institution, and one potential positive outcome of this project from your perspective?

11:30 - 11:50

Project objectives and work so far with Q&A

Sibyl 

Review of the project's objectives and the work done to date. (Refer to project summary and draft report)

  • Poll: Are you engaged with a DDP network?

11:50 - 1220

Service options

Courtney & Sibyl with Hesam Andalib (GRA, UT Austin)

Review of service options (refer to project summary) including technical requirements and costs.

  • Poll - Select all the services that your institution might join.

12:20-12:35

Break

All

Fifteen minutes to rest and relax.

12:35-12:40

Zoom Group Photo

Lea DeForest (TDL)

The next best thing to an in person group photo – A screenshot! Silly backgrounds, children, pets and plants welcome.

12:40-1

Legal binds and other considerations

Courtney & Sibyl

Review criteria & legal binds between parties and other service model considerations for each of the service model options.

1 - 1:45

Discuss the 3 service options

Kristi, Courtney & Sibyl 

Group discussion of the 3 service options presented;

Breakout rooms

  • Discuss barriers and advantages of any one of the service options for your own institution.

  • What capacity building activities are needed at your institution to be ready for a DDP for sensitive data?

1:45 - 2

Discuss next steps

Kristi, Sibyl & Courtney

Discuss the next steps including further dissemination and implementation plans.

PARTNERS & ATTENDEES

  1. Ashley Adair, Digital Archivist, University of Texas at Austin

  2. Hesam Andalib, Graduate Research Assistant, Texas Digital Library

  3. David Bliss, Digital Processing Archivist, University of Texas at Austin

  4. Bill Branan, Senior Engineering Lead, LYRASIS

  5. Sandeep Chandra, Executive Director for Sherlock, San Diego Supercomputing Center

  6. Jaime Combariza, Director MARCC, Johns Hopkins University

  7. Bradley Daigle, Digital Initiatives Librarian and AP Trust Content and Strategic Expert, Academic Preservation Trust

  8. Lea DeForest, Communications Manager, Texas Digital Library

  9. Chianta Dorsey, University Archivist, University of Texas Southwestern Medical Center

  10. Chip German, Program Director, APTrust, University of Virginia

  11. Kelly Gonzalez, Assistant Vice President for Library Services, University of Texas Southwestern Medical Center

  12. Heather Greer Klein, DSpace Product Manager, LYRASIS

  13. Ramona Holmes, Associate Director, University of North Texas Health Science Center

  14. Christopher Jordan, Data Management Group Lead, Texas Advanced Computing Center

  15. Susan Kung, AILLA Archives Manager, University of Texas at Austin

  16. Meg McAleer, Senior Archives Specialist, Library of Congress

  17. Isabel Meyer, DAMS Branch Manager, Office of the Chief Information Officer, Smithsonian 

  18. David Minor, Manager, Bio-Med Library, University of California-San Diego

  19. Courtney Mumma (Project Lead), Deputy Director, Texas Digital Library

  20. Kristi Park (Project Lead), Executive Director, Texas Digital Library

  21. Pegah Parsi, Campus Privacy Officer, University of California-San Diego

  22. Sibyl Schaefer (Project Lead), Chronopolis Program Manager, University of California-San Diego

  23. Lydia Tang, Special Collections Archivist, Michigan State University

PURPOSE

From the project proposal narrative, page 6: 

Project leads, GRA, and invited participants:

  • Convene a virtual meeting.

  • Discuss feedback on all drafts (final report, service
    and cost models, and templates for legal
    agreements). 

  • Review and refine the documents.

  • Discuss the dissemination and implementation plan.

  • Click here to download the entire Proposal Narrative 

MEETING NOTES

 

*This project was made possible in part by the Institute of Museum and Library Services grant # LG-34-19-0055. https://www.imls.gov/grants/awarded/lg-34-19-0055-19