Vireo gives administrative users the capability to (a) add a comment to multiple records simultaneously or (b) send a bulk email to a group of student submitters using the Batch Comment/Email feature.

To use this feature, a user must first filter the List to include the set of ETDs to be updated. Then follow these steps:

1) Click BATCH COMMENT/EMAIL, located under Advanced Features in the bottom left corner of the List screen.

2) A popup window will appear.

Send an email

To send a bulk email, enter a subject and the body of the email (or choose an existing email template from the "Choose a Message Template" dropdown menu).

Select the appropriate check boxes for adding an Email Recipient and/or CC (copy) recipient. Checking these boxes will produce new fields with dropdown menus for selecting the appropriate recipients (Student or Advisor). 

Click COMMENT in the bottom right corner to complete the action.

Add a Comment

To add a comment to the group of selected ETDs, unselect the email options and enter the comment in the box provided. 

If you would like the comment to be public (available for the student to see), select the "Comment is public" radio button. If you would like the comment to be private (available only to Reviewers or Administrators in the Admin interface), select "Comment is private."

Click COMMENT in the bottom right corner to complete the action.