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ABOUT

WHAT | Texas Digital Library, in collaboration with / addition to members and partners, develops content for webinars.

WHEN | TDL aims for no more than one webinar each month. View the TDL Events Calendar to see upcoming webinars.

WHERE | https://meeting.austin.utexas.edu/tdl-webinar/ TDL uses Adobe Connect as our webinar platform.

WHEN YOU’RE READY | Please read through the sections below then complete our call for content form when you are ready to get started. Email info@tdl.org if you have any questions.

LOGISTICS

  • Collaborators may propose a stand-alone webinar or a webinar series.

  • Typical webinar length is one hour: approx 45-50 min presentation w/ 10-15 minutes for live Q&A.

  • Webinars may be co-hosted with one or two other institutions in addition to yours and TDL. 

  • Webinar can run concurrent w/ a live Twitter session.

  • Ethernet connection is best; sometimes Adobe Connect is glitchy on a wireless connection.

  • Download the desktop version of Adobe Connect (free).

  • Must have access to a microphone. A camera is not needed for Adobe Connect.

TDL will:

  • TDL staff member will act as a liaison / point of contact for your webinar / series.

  • At least one TDL staff member will attend and record the webinar(s), as well as assist with Q&A if need be.

  • Schedule the webinar(s) (i.e. send calendar invitation to presenters and other stakeholders).

  • Produce the webinar(s) using Adobe Connect.

    • This entails creating intro and outro slides to bookend presentation(s) and reviewing the final slide deck(s) for formatting issues when uploading to Adobe Connect.

  • Coordinate as many dress rehearsals as needed.

  • Set up a registration form for webinar(s) (NOTE: Registrations will be free. We use Google Forms for registrations.).

  • Develop a graphic if needed.

  • Set up a landing page on tdl.org.

  • Create an event(s) on our events calendar.

  • Communicate with registrants (reminders, follow up links, etc.).

  • Promote webinar(s) in marketing emails, social media, and via our monthly forum.

  • Record and caption the webinar(s).

  • Publish your slides and other materials in our DSpace repository.

  • Publish the webinar(s) on YouTube.

    • If a series, we will organize the webinars into a Playlist.

  • Follow up with presenters and attendees of each webinar via email w/ survey, link to webinar recording, and link to presentation/materials in DSpace.

  • Share above links on social media. Update webinar landing page on TDL web site.

  • Optional: A TDL staff member may be able to MC if need be / applicable and assist with facilitation of Q&A.

Collaborator(s) will:

  • Submit ideas / content via the call for content form.

  • Coordinate with TDL staff liaison to develop topic, curate presenters, schedule presenters, and with general follow up.

  • Develop content (see following section).

  • Present or designate a presenter for the webinar(s). Introduce presenter and facilitate Q&A.

  • Develop or obtain promotional language and images for webinar(s) (i.e. brief program description, bio of the presenter, photos, etc.).

  • Optional: Promote your webinar(s) at a member forum and / or via social media. Facilitate Twitter session that runs concurrently with your webinar(s).

  • Encouraged:

CONTENT

  • Preferred: Presentation in PPT or Google Slides format on your topic; must be delivered to TDL staff liaison at least 3 hours before the webinar.

    • This presentation will be uploaded to Adobe Connect, exported as PDF and shared with attendees, and published in TDL’s DSpace repository after the webinar.

  • Optional: Examples of materials you’ve created for your campus (LibGuides, documentation, outreach materials, presentations, etc). We can deposit materials in our repository if need be.

TOOLS

  • Collaboration:

    • Emails and calendar invitations 

    • Meeting(s): web or phone conferences as needed

    • Shared documents in Google Drive

  • Logistics:

    • Google form for registration

    • Adobe Connect

  • Promotional channels:

    • TDL website (will create landing page for event and add to our events calendar) 

    • TDL member forums

    • TDL email (listservs, Mail Chimp)

    • TDL social media

    • Optional: Partner / collaborator / presenter promotional channels

  • Follow up:

    • Email (listservs, Mail Chimp)

      • Google form for post-webinar survey (shared via email)

      • TDL YouTube for hosting captioned recordings (link shared via email)

      • TDL DSpace

    • TDL social media (promoting recorded webinars)

EXAMPLES

Example webinar series Topics in Research Data Management

Example single webinar Lifelong Learning and Linked Data

Email info@tdl.org when you are ready to get started.

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