Texas Digital Library community groups, member groups, working groups, and interest groups are invited to leverage TDL’s platforms to house, publish, and / or distribute content.

PLATFORMS

PLATFORM	WEBSITE (tdl.org)
SYSTEM	themed Wordpress site
USE	PAGES	EXAMPLE
	think of web pages as hosting content that tends to be more static / in need of less regular updates	TDL’s DPLA Aggregation Service page
	POSTS	EXAMPLE
	think of blog posts - these are more timely and are systematically linked to our blog feed TDL’s blog feed shows in reverse chronological order starting with the most recent post.	Spring DPLA Harvest post
	EVENTS	EXAMPLE
	events appear on the event calendar and event feed on tdl.org and provide iCal and Google calendar downloads Upcoming events feed shows in chronological order on the home page of tdl.org	Digital Collections Love In event
	MISC: HOME PAGE, NAVIGATION / MENUs
	Occasionally, TDL will link events and images on the home page carousel of tdl.org or add a top-level menu item to the main navigation bar.
SCHEDULE	TDL’s website is updated regularly / as-needed. Community groups who wish to publish content on tdl.org should contact info@tdl.org with any requests.
ACCESS	TDL staff and student associates are granted access to tdl.org.

LOGISTICS

TDL will:

• TDL staff member will act as a liaison / point of contact for your content.

  • This staff member will report out to TDL staff and leadership about your webinar(s) and field requests between you and our staff.

• At least one TDL staff member will attend and record the webinar(s), as well as assist with Q&A if need be.

• Schedule the webinar(s) (i.e. send calendar invitation to presenters and other stakeholders).

• Produce the webinar(s) using Adobe Connect or Zoom.

  • This entails creating intro and outro slides to bookend presentation(s) and reviewing the final slide deck(s) for formatting issues when uploading to Adobe Connect.

• Coordinate as many dress rehearsals as needed.

• Set up a registration form for webinar(s) (NOTE: Registrations will be free).

• Develop a graphic if needed.

• Set up a landing page on tdl.org.

• Create an event(s) on our events calendar.

• Communicate with registrants (reminders, follow up links, etc.).

• Promote webinar(s) in marketing emails, social media, and via our monthly forum.

• Record and caption the webinar(s) if recording is deemed necessary.

• Publish your slides and other materials in our DSpace repository.

• Publish the webinar(s) on YouTube.

  • If a series, we will organize the webinars into a Playlist.

• Follow up with presenters and attendees of each webinar via email w/ survey, link to webinar recording, and link to presentation/materials in DSpace.

• Share above links on social media. Update webinar landing page on TDL web site.

• Optional: A TDL staff member may be able to MC if need be / applicable and assist with facilitation of Q&A.

Collaborator(s) will:

• Submit ideas / content via the call for content form or email Texas Digital Library at info@tdl.org.

• Coordinate with TDL staff liaison to develop topic, curate presenters, schedule presenters, and with general follow up.

• Develop content (see following section).

• Present or designate a presenter for the webinar(s). Introduce presenter and facilitate Q&A.

• Develop or obtain promotional language and images for webinar(s) (i.e. brief program description, bio of the presenter, photos, etc.).

• Optional: Promote your webinar(s) at a member forum and / or via social media. Facilitate Twitter session that runs concurrently with your webinar(s).

• Encouraged:

  • Sign up for TDL’s e-newsletter.

  • Follow TDL on Facebook and Twitter.

Content

• Preferred: Presentation in PPT or Google Slides format on your topic; must be delivered to TDL staff liaison at least 3 hours before the webinar.

  • This presentation will be uploaded to Adobe Connect, exported as PDF and shared with attendees, and published in TDL’s DSpace repository after the webinar.

• Optional: Examples of materials you’ve created for your campus (LibGuides, documentation, outreach materials, presentations, etc). We can deposit materials in our repository if need be.

TOOLS

• Collaboration:

  • Emails and calendar invitations 

  • Meeting(s): web or phone conferences as needed

  • Shared documents in Google Drive

• Platform(s):

  • TDL website (will create landing page for event and add to our events calendar) 

  • TDL member forums

  • TDL email (listservs, Mail Chimp)

  • TDL social media

  • Optional: Partner / collaborator / presenter promotional channels

• Follow up:

  • Email (listservs, Mail Chimp)

    • Google form for post-webinar survey (shared via email)

    • TDL YouTube for hosting captioned recordings (link shared via email)

    • TDL DSpace

  • TDL social media (promoting recorded webinars)

Email info@tdl.org if you have any questions.

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