Creating Communities and Collections

Creating a Community or Sub-community

Login to Repository
Decide where you want your proposed community or sub-community to be located in the repository hierarchy
- Communities and sub-communities are useful for organizing content within your repository, but they do not actually hold items - collections hold items. Think through the architecture for your content before creating any communities, sub-communities, or collections as it can be difficult to change things after you’ve started adding content.
- See Relationships in DSpace for more information about the DSpace repository hierarchy
Navigate to the appropriate location in the hierarchy
If you are adding a top-level community, you should only see one option for Create Community

Your screen should switch to the Edit Metadata tab within the edit community menu
Switch to the Assign Roles tab to designate administrators for your community

Type the last name of the person you wish to add in the Search members to add box
1. That person should have logged into the repository at least once in order for the system to recognize them.
Click the E-People button or press enter to search for that person’s name

When you are finished assigning administrators for the community, click on Return

If you are adding a sub-community, go to the higher level community (where you want your sub-community to be listed) and then click on Create Sub-community. After doing that, the instructions are the same as adding a new community.

Creating a Collection

Login to Repository
Navigate to the community or sub-community where you want to add your collection
Click Create Collection under CONTEXT in the right-hand navigation bar

Here you will be able to add the following information about your collection:

Name of collection (required)
Short description of collection (optional)
Introductory text to your collection (optional)
Copyright text (optional)
News about your collection (optional)
License (optional) – if there is a specific license that applies to the entire collection (for instance CC-BY) you can add that information here. There is also space to add license information when uploading an individual item.
Provenance (optional) – provenance is the history of ownership of materials prior to acquisition by the current institution. Typically used to refer to art collections or historical materials.
You can also upload a logo or image by browsing to the file on your local computer
Once you have added your content, click Create at the bottom of the page

Your screen should switch to the Assign Roles tab within the edit collection menu
To add an Administrator for the collection, click Create to the right of the Administrators option

Type the last name of the person you wish to add in the Search members to add box
- That person should have logged into the repository at least once in order for the system to recognize them.
Click the E-People button to search for that person’s name

To add reviewers, click Create for the workflow step you want to choose for your collection (see Workflows for more information about workflow steps).

For a 1-step workflow, select the Accept/Reject/Edit Metadata Step and follow the steps above for adding someone
For a 2-step workflow, follow the steps for adding people for the Accept/Reject Step and again for the Edit Metadata Step

To add submitters, click Create to the right of the Submitters option
- Follow the steps above for adding someone