Texas Digital Library community groups, member groups, working groups, and interest groups are invited to leverage TDL’s platforms to house, publish, and / or distribute content.
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PLATFORMS
PLATFORM | WEBSITE (tdl.org) | |
|---|---|---|
SYSTEM | themed Wordpress site | |
USE | PAGES | EXAMPLE |
think of web pages as hosting content that tends to be more static / in need of less regular updates | ||
POSTS | EXAMPLE | |
think of blog posts - these are more timely and are systematically linked to our blog feed   TDL’s blog feed shows in reverse chronological order starting with the most recent post. | ||
EVENTS | EXAMPLE | |
events appear on the event calendar and event feed on tdl.org and provide iCal and Google calendar downloads   Upcoming events feed shows in chronological order on the home page of tdl.org | ||
MISC: HOME PAGE, NAVIGATION / MENUs | ||
Occasionally, TDL will link events and images on the home page carousel of tdl.org or add a top-level menu item to the main navigation bar. | ||
SCHEDULE | TDL’s website is updated regularly / as-needed. Community groups who wish to publish content on tdl.org should contact info@tdl.org with any requests. | |
ACCESS | TDL staff and student associates are granted access to tdl.org. | |
PLATFORM | WIKI (you are here | |
|---|---|---|
SYSTEM | Confluence | |
USE | DOCUMENTATION | EXAMPLE |
TDL publishes publicly available documentation related to our service offerings. Our services documentation are living documents that serve to empower our members, partners, and staff to suggest workflows, streamline processes, and problem solve issues as they arise. Additionally, TDL staff and member groups use Confluence for internal documentation such as team documentation, reference documentation, and project documentation to help mitigate knowledge gaps and provide continuity. | DPLA Harvest Process documentation(also linked from the DPLA service page on http://tdl.org ). The page that you are on is a good example of internal documentation. | |
MEMBER & COMMUNITY GROUPS | EXAMPLE | |
Texas Digital Library fosters collaboration, support networks, and knowledge sharing through working groups, interest groups, and other groups and committees. Our community groups are encouraged to utilize Confluence as a platform to publish publicly accessible and timely content. | TDL’s Imaging Group uses Confluence as a way to organize events | |
BLOG | EXAMPLE | |
Confluence can be used as a blog. Users can upload photos, make tables, etc. Learn more about blogging in Confluence. | ||
SCHEDULE | Users can publish on Confluence anytime. Please share your updates with TDL at info@tdl.org so we can share your content. TDL is happy to help promote your work. Keep these dates in mind:
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ACCESS | TDL staff and student associates have access to Confluence. Since TDL is charged per user, only one user per member / community group allowed. | |
LOGISTICS
TDL will:
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TDL staff member will act as a liaison / point of contact for your content.
This staff member will report out to TDL staff and leadership about your webinar(s) and field requests between you and our staff.
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At least one TDL staff member will attend and record the webinar(s), as well as assist with Q&A if need be.
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Schedule the webinar(s) (i.e. send calendar invitation to presenters and other stakeholders).
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Produce the webinar(s) using Adobe Connect or Zoom.
This entails creating intro and outro slides to bookend presentation(s) and reviewing the final slide deck(s) for formatting issues when uploading to Adobe Connect.
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Coordinate as many dress rehearsals as needed.
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Set up a registration form for webinar(s) (NOTE: Registrations will be free).
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Develop a graphic if needed.
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Set up a landing page on tdl.org.
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Create an event(s) on our events calendar.
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Communicate with registrants (reminders, follow up links, etc.).
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Promote webinar(s) in marketing emails, social media, and via our monthly forum.
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Record and caption the webinar(s) if recording is deemed necessary.
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Publish your slides and other materials in our DSpace repository.
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Publish the webinar(s) on YouTube.
If a series, we will organize the webinars into a Playlist.
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Follow up with presenters and attendees of each webinar via email w/ survey, link to webinar recording, and link to presentation/materials in DSpace.
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Share above links on social media. Update webinar landing page on TDL web site.
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Collaborator(s) will:
Submit ideas / content via the call for content form or email Texas Digital Library at info@tdl.org.
Coordinate with TDL staff liaison to develop topic, curate presenters, schedule presenters, and with general follow up.
Develop content (see following section).
Present or designate a presenter for the webinar(s). Introduce presenter and facilitate Q&A.
Develop or obtain promotional language and images for webinar(s) (i.e. brief program description, bio of the presenter, photos, etc.).
Optional: Promote your webinar(s) at a member forum and / or via social media. Facilitate Twitter session that runs concurrently with your webinar(s).
Encouraged:
Content
Preferred: Presentation in PPT or Google Slides format on your topic; must be delivered to TDL staff liaison at least 3 hours before the webinar.
This presentation will be uploaded to Adobe Connect, exported as PDF and shared with attendees, and published in TDL’s DSpace repository after the webinar.
Optional: Examples of materials you’ve created for your campus (LibGuides, documentation, outreach materials, presentations, etc). We can deposit materials in our repository if need be.
TOOLS
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Collaboration:
Emails and calendar invitations
Meeting(s): web or phone conferences as needed
Shared documents in Google Drive
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Platform(s):
TDL website (will create landing page for event and add to our events calendar)
TDL member forums
TDL email (listservs, Mail Chimp)
TDL social media
Optional: Partner / collaborator / presenter promotional channels
Follow up:
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Email (listservs, Mail Chimp)
Google form for post-webinar survey (shared via email)
TDL YouTube for hosting captioned recordings (link shared via email)
TDL DSpace
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Arrange with your group chair(s) to obtain access with TDL and email us at info@td.org. |
PLATFORM | REPOSITORY (tdl-ir.tdl.org) | |
|---|---|---|
SYSTEM | DSpace | |
USE | RECORDS | EXAMPLE |
DSpace is a digital service that collects, preserves, and distributes digital material. Repositories are important tools for preserving an organization's legacy; they facilitate digital preservation and scholarly communication. | The Texas Data Repository Steering Committee (TDRSC) utilizes a collection in TDL’s repository as a digital archive for their presentations. | |
REPORTS & GUIDELINES | EXAMPLE | |
TDL’s community groups produce reports and guidelines to share their knowledge and empower other users to improve their workflows. | DPLA Metadata Working Group’s 2019 TxHub DPLA Metadata Guidelines | |
PRESENTATIONS & WEBINARS | EXAMPLE | |
Texas Digital Library’s community produces content on behalf of our consortium for many different audiences in the form of presentations, webinars, and more - both locally and globally. We invite our members and friends to utilize our repository to house the work you do for the TDL. | TDL Presentations collection TDL Webinars collection | |
SCHEDULE | Users can publish in the repository anytime. TDL is happy to help promote your work. Keep these dates in mind:
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ACCESS | TDL staff and student associates have access to tdl-ir. Arrange with your group chair(s) to obtain access to TDL’s repository and email us at info@td.org. | |
TOOLS
COLLABORATION
Emails and calendar invitations
TDL’s community Slack (contact info@tdl.org if you’d like to be added)
Meetings
Shared documents in Google Drive (arrange with your group chairs to obtain access to shared folders in Drive)
Surveys (Google Forms, Qualtrics)
PUBLISHING
See above for details around publishing on Texas Digital Library’s website, Confluence space, and repository.
See information about how to develop a webinar / series with TDL
Captioned recordings of TDL member-led webinars, etc. are published on TDL’s YouTube channel. Arrange with your group chairs to coordinate with TDL staff.
PROMOTION
TDL’s blog - especially good for our monthly What’s Happening @ TDL posts
TDL emails
Listservs (sign up here)
Monthly e-newsletter (sign up here)
TDL social media:
Twitter @TXDigLibrary
Facebook @texasdigitallibrary
Email info@tdl.org if you have any questions or suggestions.
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