Remove all hot links. Highlight word and select "Unlink"
Replace all images
- Review and updated as needed
...
Starting a Submission and Logging In
Generally, after logging in the students begin their submission on the Vireo welcome screen (shown below). The Vireo welcome screen will be found at the following URL: https://[name of your institution]-etd.tdl.org/. For example, https://utexas-etd.tdl.org/. To begin, click , then click on START YOUR SUBMISSION.
Students using a TDL-hosted Vireo installation will be taken to the login screen for their institution. (See article on Shibboleth Authentication for more information about configuring Vireo with Shibboleth.)
Choose Your Organization
...
Choose a submission option
Once a student has clicked "Start your submission," they will be directed to a page that asks them to choose from several submission options. These options (why which may include could be College, Degree, Department, Major, Program, Administrative Group, and Systemor others) are determined by the institution. (See article on Organization Settings for more information on setting up these options and customized workflows). Once the student has chosen their organization, they should click the "Start Submission" buttonmade a selection, the bottom button will turn blue and read "Start Name of Selection Submission".
Step 1: Personal Information
Once logged in, students Students will start the 5-step submission process, beginning with Step 1: Personal Information.
If the student logged in with Shibboleth, some fields on this screen will be auto-populated with information stored with the student’s login information. These auto-populated fields are not editable by the student; however, Vireo Reviewers and Managers staff are able to edit these fields once the submission is in the system. If the student does not login with Shibboleth, they will have to enter all fields manually.
...
Fields marked with an asterisk are required. If a student fails to fill out a required field, he/she will get an error message on the "Confirm & Submit" page. They will be unable to submit their thesis or dissertation until these errors are addressed.
Help info
Instructions for filling out the forms throughout the submission process are found in the yellow “sticky notes” in the right margin of each screen. (These sticky notes are editable in the Administrative interface for Vireo. See the Organization section Manage Workflow section for more information.)
Additional help about each field can be found by hovering over the information icon to the right of each input box. (See below.) This help text is also editable in the Organization section of Vireo.
...
Vireo automatically saves the information the student enters into their submission. If they skip ahead in the submission process or logout and continue their submission later, their information will be saved.
Step 2: License Agreement
Step 2 of the submission process asks students to agree to a license agreement that allows the university to publish their theses and dissertations.
Vireo provides a default license agreement. However, this agreement is editable in the Vireo Application Settings. You may choose to add additional license agreements (such as for publication in Proquest) in the Vireo Application Settings.
...
Note: If a student fails to click the license checkbox, he/she will get an error message on the "Confirm & Submit" page. They will be unable to submit their thesis or dissertation until these errors are addressed.
Step 3: Document Information
In Step 3, students will be asked for information about their thesis or dissertation, including a title, abstract, keywords, and committee member names.
...
To expand the Abstract field, click on the triangular cluster of dots in the bottom right corner of the field and drag it to increase the size of the box.
Committee Members
Vireo has a blank where students can enter the Committee Chair's name and email address. This information can be entered manually by the student or selected in a drop-down menu if a controlled vocabulary list has been uploaded (see the article section on Controlled Vocabulary Management for information on uploading controlled vocabulary lists). If the name is selected from the drop-down list, the email address will auto-populate. Students may enter the names and email addresses for additional Non-Chairing Committee members in the blank below. By default, Vireo Vireo includes one blank for Non-Chairing Committee Members, but this number can be adjusted by using the plus and minus buttons to the side.
Previously Published Material
If the student has previously published material, they must indicate this by clicking on the box next to PREVIOUSLY PUBLISHED MATERIAL. They then must identify the published material in the box that appears.
Embargo Options
Students will have the option to select an embargo on the publication of their theses and dissertations. You may control the embargoes offered and their duration through the Workflow Management section.
Faculty advisors can be given the chance to approve or reject the embargo option selected by students.
To proceed to Step 4, students will click "Continue to File Upload."
Step 4: File Upload
In this step, students upload their theses and dissertations. Depending on how the Vireo Submission Settings are configured, students may also be asked to upload:
...
Requiring students to submit the above file types is optional, and can be configured in the Workflow Management Settings.
Upload the Primary Document
To upload the primary manuscript, students may click the box to browse for their document file. Alternatively, they may drag and drop their file in the box. This By default this box will only accept PDF files; if a student tries to submit a different file type here, they will get an error message.
Click UPLOAD.
Vireo will assign a new file name to the document as shown below. Students have the option at this point of replacing the document with a new file by clicking the trashcan beneath the file. A message will appear asking them to confirm that they would like to upload different file.
Upload Additional Files
To upload additional files, students may click the box to browse for their document file. Alternatively, they may drag and drop their file in the box.
...
Click "Continue to Review" to move on to Step 5.
Step 5: Confirm & Submit
In the final step of the submission process, students are asked to review the information and files provided in the previous steps.
...