- Needs careful review - roles not tested as of 11/7/2018
Access Control
Definitions
Any user accessing the system can have one of several “roles,” each of which gives him or her permission to access and edit different parts of the system.
These roles you can assign someone in Vireo are:
- ADMINISTRATOR – This role is for system administrators. Administrators have all the privileges of the Manager role (see below) as well as access to the System Control Panel.
- MANAGER – These users (previously referred to as “super-users” or “administrative managers” can configure the way Vireo works through the settings in the administrative interface. Managers can, among other things, open or close submissions, add submission instructions, create email templates, and define new deposit locations.
- REVIEWER – These users have privileges to review and modify submissions but not to change or configure the way the application works. (In previous documentation we have referred to these users as “regular” admin users.
- STUDENT – This is the default role for all new users in the system. These users have access to the Student Interface only.
- NONE – This role means that the user is able to login, but will not be able to even submit an application.
Changing Access Levels
To change access levels, go to the SETTINGS tab and the Application Settings sub-tab in Vireo. Then find the user’s entry under “WHO HAS ACCESS?” If there is no entry for the user, click the “Add Member” button and search for the user, then add him/her. A user added this way will automatically be assigned the role of Reviewer.
Once you’ve found the entry under the user table, you will see three columns: Role, Name, and Email. If you are logged in as a Manager or Administrator, you will see a pencil icon next to the role. Click on the role, and it will switch to a drop down box. Select a role from the dropdown box to assign it to the user.
First Note: If you try and modify your access it will give you a warning and if you follow through may kick you out of the system. For example if you were a manager and then lowered yourself to student level access, then you would no longer be allowed to view the application settings tab.
Second Note: You can only elevate someone to your role or equal. So if you are an administrator then you can promote someone up to administrator. However if you were a manager then you can only promote people up to managers.
Adding a New Administrative User
If the user you would like to add is not available to be added in the “Who Has Access?” section of the Vireo admin interface, the user will have to log in to the Vireo system once. Then, that user’s account will be available to be added as a Reviewer, Manager, or Administrator using the instructions above for Changing Access Levels.