Monthly Member Forums

Created by Lea DeForest
Last updated: Jan 17, 2020
3 min read

ABOUT

WHAT | Texas Digital Library invites members to share announcements and attend the TDL Member Forum, a monthly meeting in which members can hear a brief presentation about the activities of the consortium and our community, and participate in a question-and-answer period.

WHEN | TDL Forums occur the third Wednesday of every month from 10:30am to 11:00am CST.

WHERE | https://meeting.austin.utexas.edu/forum/ TDL uses Adobe Connect as our platform for monthly forums.

WHEN YOU’RE READY | Please read through the sections below then complete our call for content form when you are ready to get started. Email info@tdl.org if you have any questions.

LOGISTICS

  • Most announcements are one slide and last approximately 2-3 minutes.

  • Attendance of our sound check is required (at least 15 minutes prior to the forum start; we can arrange for an earlier sound check if need be). 

  • Ethernet connection is best; sometimes Adobe Connect is glitchy on a wireless connection.

  • Download the desktop version of Adobe Connect (free).

  • Must have access to a microphone. Camera is not needed for Adobe Connect.

TDL will:

  • TDL staff member will act as a liaison / point of contact for your webinar / series.

    • This staff member will report out to TDL staff and leadership about your announcement and field requests between you and our staff.

  • Schedule the forum and sound check (i.e. send calendar invitation to presenters and other stakeholders).

  • Develop slides and script for the forum.

    • Slides will be sent to the presenter for review/edits no later than EoD on the Monday prior to the Forum.

  • Finalize forum slides and adjust formatting as needed.

  • Produce the forum using Adobe Connect.

  • Coordinate as many dress rehearsals as needed.

  • Communicate with registrants (reminders, follow up links, etc.).

  • Promote the forum.

  • Record and caption the forum.

  • Publish forum slides in our DSpace repository.

  • Publish the forum on YouTube and add to Forums Playlist.

  • Update forum page on TDL web site with links to recording and slides.

  • Optional: A TDL staff member may be able to MC if need be / applicable and assist with facilitation of Q&A.

Collaborator(s) will:

  • Submit content via the call for content form.

  • Coordinate with TDL staff liaison to develop content and schedule presenters (if not you).

  • Present or designate a presenter for the forum.

  • Attend sound check at least 15 minutes prior to the forum.

  • Return slides to TDL staff liaison no later than 4pm on the Tuesday prior to the forum if edits are needed.

  • Encouraged:

CONTENT

  • TDL will develop slides and script for the forum unless the presenter wants to or is asked to develop content.

    • Slides will be sent to the presenter for review/edits no later than EoD on the Monday prior to the Forum.

    • Slides will be returned to TDL liaison no later than 4pm on the Tuesday prior to the forum.

  • Collaborator will send relevant links, images, text, etc. to TDL no later than the Friday before the forum.

TOOLS

  • Collaboration:

    • Emails and calendar invitations 

    • Meeting(s): web or phone conferences as needed

    • Shared documents in Google Drive

  • Logistics:

    • Adobe Connect

  • Promotional channels:

    • TDL website

    • TDL listserv

    • TDL social media

    • Optional: Partner / collaborator / presenter promotional channels

  • Follow up:

    • TDL YouTube for hosting captioned recordings (link shared via email)

    • TDL DSpace

 

Complete our call for content form when you are ready to get started. Email info@tdl.org if you have any questions.