ABOUT

WHAT | Texas Digital Library invites members to share announcements and attend the TDL Member Forum, a monthly meeting in which members can hear a brief presentation about the activities of the consortium and our community, and participate in a question-and-answer period.

WHEN | TDL Forums occur the third Wednesday of every month from 10:30am to 11:00am CST.

WHERE | https://meeting.austin.utexas.edu/forum/ TDL uses Zoom as our platform for monthly forums.

WHEN YOU’RE READY | Please read through the sections below then email info@tdl.org to share content that you would like to see highlighted at a forum. Please note if you’d like to be a guest presenter.

LOGISTICS

• Most announcements are one slide and last approximately 2-3 minutes.

• For guest presenters: Attendance of our sound check is required (at least 15 minutes prior to the forum start; we can arrange for an earlier sound check if need be). 

• Ethernet connection is best; sometimes Zoom is glitchy on a wireless connection.

• Sign in to Zoom.

• Must have access to a microphone. Camera is not needed for Zoom.

TDL will:

• TDL staff member will act as a liaison / point of contact for your announcement.

  • This staff member will report out to TDL staff and leadership about your announcement and field requests between you and our staff.

• Schedule the forum and sound check (i.e. send calendar invitation to presenters and other stakeholders).

• Develop slides and script for the forum.

  • Slides will be sent to the presenter for review/edits no later than EoD on the Monday prior to the scheduled forum.

• Finalize forum slides and adjust formatting as needed.

• Produce the forum using Zoom.

• Coordinate as many dress rehearsals as needed.

• Communicate with registrants (reminders, follow up links, etc.).

• Promote the forum.

• Record and caption the forum.

• Publish forum slides in our DSpace repository.

• Publish the forum on YouTube and add to Forums Playlist.

• Optional: A TDL staff member may be able to MC if need be / applicable and assist with facilitation of Q&A.

Collaborator(s) will:

• Submit content by emailing info@tdl.org.

• Coordinate with TDL staff liaison to develop content and schedule presenters (if not you).

• Present or designate a presenter for the forum.

• Attend sound check at least 15 minutes prior to the forum.

• Return slides to TDL staff liaison no later than 4pm on the Tuesday prior to the forum if edits are needed.

• Encouraged: Check out the Get Involved page on the TDL web site.

CONTENT

• TDL will develop slides and script for the forum unless the presenter wants to or is asked to develop content.

  • Slides will be sent to the presenter for review/edits no later than EoD on the Monday prior to the forum.

  • Slides will be returned to TDL liaison no later than 4pm on the Tuesday prior to the forum.

• Collaborator will send relevant links, images, text, etc. to TDL no later than the Friday before the forum.

TOOLS

• Collaboration:

  • Emails and calendar invitations 

  • Meeting(s): web or phone conferences as needed

  • Shared documents in Google Drive

• Logistics:

  • Zoom

• Promotional channels:

  • TDL website

  • TDL listserv

  • TDL social media

  • Optional: Partner / collaborator / presenter promotional channels

• Follow up:

  • TDL YouTube for hosting captioned recordings (link shared via email)

  • TDL DSpace

Email info@tdl.org when you re ready to submit your content for the announcement or if you have any questions.