TDR Steering Committee Project Administration Structure

Owned by Courtney C. Mumma
Last updated: Feb 23, 2021
2 min read

The following describes the administration of the TDR Steering Committee and its project groups.

Steering Committee:

  • Chair, succession from Vice Chair role at TCDL every year 
    • Incorporates a quarterly check-in of Roadmap in order to identify any new projects/priorities
    • Gathers group input on necessary projects to implement
    • Leads Annual Roadmapping Review at TCDL 
    • Maintains project dashboard/reporting (after 2019/2020 when we’ll be establishing these routines)
    • Leads meetings
  • Vice Chair, elected at TCDL every year, or shortly before/after
    • Will become chair following year 
    • Assists chair with duties
    • Fills in for chair when needed
  • TDR Services Manager / TDL Liaison (Courtney)
    • Creates agenda for each meeting and maintains web meeting platform
    • Coordinates with Chair and Project leads as necessary
    • Manages documentation and assists with projects that involve outside groups/developers
    • Manages the TDR service, which includes but is not limited to strategic planning with the TDL Director and overseeing the work of the TDL developers and system administrators 
    • Participates in the Global Dataverse Consortium and works with Dataverse software developers at Harvard on behalf of the TDR SC
    • Reports on Dataverse software project and community developments to the TDR-SC
  • Standing Committees
    • As major ongoing work process groups, the following should be established as standing committees whose main purpose is to provide oversight on projects and roadmapping in their areas:
      • Training and Outreach
      • Assessment
    • Standing Committees should maintain a lead and membership that can/will change at the in-person meeting at TCDL each year.
  • Project Management
    • Project oversight is provided either by standing committees, the TDR services manager, or the steering committee chair - as appropriate to the project type
    • A Project Coordination folder in the Steering Committee Google Drive contains all project information
      • When the agenda is sent out to the Steering Committee, the project leads should populate it with their status updates and copy them over to the project information file in Google Docs.
      • The Steering Committee rolling agenda will include a Project Dashboard
    • All projects should create a document that outlines the project information, including:
      • Name, oversight of committee, scope, and deliverables
      • Business need (why we’re doing it)  - Optional
      • Project lead, team members and roles, and other stakeholders/consultants
      • Timeline
      • Rolling list of updates
    • Blog posts on TDL website at launch and completion of projects