Adding New Items

The submission process is the function that enables users to add an item to the repository. The process of submission includes uploading the file(s) comprising the digital item and entering descriptive information about the item.

This page covers single-item submission via the user interface. TDL-hosted DSpace repositories also enable batch ingest of files in SimpleArchiveFormat packages via both the user interface and command line tools. For more about batch ingest, see Batch Import Collection or Items and the LYRASIS wiki.

NOTE: DSpace has a configuration setting that limits both the maximum individual bitstream file size, and the total size of a batch. By default these may be as low as 256Mb, but TDL DSpaces currently have the maximum set to 4Gb.

Overview

Submitters are people who can upload files to collections in DSpace. People must be assigned to the role of Submitter or Collection Administrator in the repository administrative interface before they can submit content. See the section on Workflows - Assigning Roles for more details.

Submitting an item to the repository is a multi-step process. At any point in the submission process you can stop and save your work for a later date by clicking on the Save for later button at the bottom of the page. The data you have already entered will be stored until you return to the submission, and you will be reminded on your MyDSpace page that you have a submission in process. If somehow you accidentally exit from the submission process, you can always resume from your MyDSpace page. You can also cancel your submission at any point.

Screenshot of DSpace 7 submission buttons. Buttons read from left to right - Save, Save or later, and Deposit. There is a red arrow pointing to the button that reads Save for later.

How to submit (upload files)

Login to repository
Move the cursor over the + symbol at the upper left-hand corner of the screen and left-click

Screenshot of upper left part of the DSpace screen. A red arrow points to the plus sign symbol.

Left-click on Item

Select a Collection from the list that appears or use the search bar to choose a Collection in which to deposit.

Protip: If you have already navigated to the desired Collection prior to starting the new item submission, that Collection will appear as the first option in the list.

Begin the submission process by providing descriptive information about your work(s) - this includes authors, title, date, abstract, etc. The interface will guide you through those descriptive steps, the uploading of your file or files, and agreeing to the distribution license. Here’s what the first page of the process looks like:

The last step in the process is agreeing to the Deposit License. Click on I confirm the license above and then click on Deposit.

Once submission is done, you will be directed to your MyDSpace submissions list
Once the item you submitted is reviewed and approved, you will get a message like this:

For more information about the approval process, please see the Workflows - Assigning Roles section